Formatting Text: We can format the text either through the Format option under the Menu Bar, or we can use the Formatting Toolbar to invoke most (but not all) formatting options. The formatting options are:
Bullets and Numbering
Font Before we format any text, we must select the part of the text we want to format. For Font formatting, we need to select all the characters that we want to format; while for the others, we need to select any part of the paragraph.
When we copy a slide, we actually duplicate the slide. To copy, (duplicate) a slide, select the slide (on the Slide Pane or in the Slide Sorter Pane) and click on Insert > Duplicate Slide.
Moving a Slide:
When we move a slide, we end up changing the order of the slide in the presentation. To move a slide or a group of slides, select the slide(s) in the Slide Sorter Pane and drag them to the desired location.
Delete a Slide:
To delete a slide or a group of slides, select the slide(s) in the Slide Sorter Pane and press the Delete key.
a) Slide Show view – It takes up the full computer screen. This is the view that we will use at the time of presentation.
b) Normal view – The user design the presentation in this view.
c) Slide Sorter view – This is a view of the slides in the presentation in thumbnail form. When we have finished creating and editing the presentation, slide sorter view gives us an overall picture of it – making it easy to reorder, add, or delete slides. We can move from one view to another by using the options under the View menu or by clicking on the appropriate View Buttons.
A slide design determines the background colour and picture as well as the colour and type of text on it.
Click on the Slide Design option under the format menu. This will show the Slide Design task bar.
Click on any design of the choice in the task pane. This applies the selected design to all slides of the presentation.
If we wish to apply the design to selected slide(s) of the presentation, select the slide(s) from Slide Sorter pane. Now, click on the arrow which appears when we move the mouse to the desired design in the Slide.
Design task pane, and click on Apply to Selected Slides from the resulting menu.
Run the slide show once more to see the effect.
Custom Animation/ Animation Schemes
We can animate text, graphics, diagrams, charts, and other objects on the slides by following these steps:
Select the object.
Click on Slide show Menu and choose option Custom animation.
We will see numbers like 1, 2, 3 appearing against the paragraph/ objects – this is the order in which they will appear during the slide show.
Repeat the process to apply animation for another instance, say this time for exit (instead of Entrance).
Once again, we will need to run the slide show to see the effect.
Click on Slide Show at the bottom of Custom Animation task pane.
We might have to click the mouse to move from one animation to another.
Slide Transitions: Slide transition takes care of how the slides (and not the items on the slide) appear one after the other during the show. We can apply a particular slide transition to all the slides or to some selected slide/s.
To apply slide transitions to the presentation:
Open the presentation.
Click on Slide Show and select Slide Transition to see the options in the task pane.
If we want to apply it to some selected slide/s, select the slide/s from Slide Sorter pane. To try out, just select the second slide of the presentation.
Select the desired transition effect like Blinds Horizontal, Box In, Cover Down, etc. from the task pane.
If we wish, we can change the speed of transition (options are slow, medium, fast).
In addition we can add sound that will be heard during slide transition. This option is also available under Modify transition in task pane.
We can set the slide to advance on a mouse click, or automatically after a pre-decided delay.
Click on slide show at the bottom of the task pane to see the effect.
If we wish to apply the selected transition to all slides in the presentation, click on Apply to All Slides button else click on Apply.
AutoShapes can be used to emphasise certain points in the presentation.
These are available on the Drawing toolbar.
They include several categories of shapes: lines, connectors, basic shapes, flowchart elements, stars and banners and callouts.
These can be resized, rotated, flipped, coloured and combined to make more complex shapes. We can also add text to these shapes which then becomes part of the shape.
Follow the steps given below to draw an autoshape:
Click on AutoShapes option on the Drawing toolbar
Select the desired shape
Click and drag on the slide to draw the shape of desired size.
The handles around a selected shape have the following purposes:
The Sizing handles are the white handles around the shape which are used to change the size of the shape.
The Adjustment handle is a yellow-diamond shaped handle. This handle, if present, indicates that the shape is adjustable.
The Rotating handle is the green handle which can be used to adjust the angle of rotation of the shape.
A shape could have graphic attributes such as fill, line, and shadow or text attributes such as style, font, colour, and shadow.
To put text into the autoshape, select the autoshape and just type in the desired text; and we will see the text appearing within the autoshape. If some text is already there, the new text typed will be appended to the existing text.
Tools for changing the basic attributes of a shape - fill color, line color, line style, dash styles, shadow style, 3D style, font color are located on the Drawing toolbar.
For changing the attributes, we need to select the autoshape that we have placed, click on the appropriate tool on the Drawing toolbar, and select the desired option.
If we want to change the text attributes other than font color, select the autoshape and click on Font option under the Format menu to set the desired text attributes.
Inserting Sound/ Movies
Most presentation software allows us to enhance the presentation by inserting sound and movies. In Microsoft PowerPoint, we can add them through following steps:
Click Insert menu
Select Movies and Sounds. We can add them using Clip Organiser or directly from file
If we select the Clip Organiser option, we will see a selection in task pane very similar to the one we had seen in case of inserting clip art. Choose the desired movie or sound clip, and we will have it on the slide.
The other option is to get the movie or sound from file. If we select these options, we will see Insert Movie or Insert Sound dialog box, one very similar to the Save As dialog box. Select the movie or sound file that we wish to insert.
A hyperlink is a connection from one slide to another or a connection to a web page, or a file.
Ahyperlinked object may be a text, a graphic or an action button (a readymade button) placed on a slide, which when clicked, opens the connection (another slide, web page, file) the hyperlink was pointing to.
When we point to a hyperlink, the pointer takes the shape of a pointed finger, indicating that it is something we can click on.
To create a hyperlink, first select the text or object that we want or represent the hyperlink.
Click on Hyperlink from Insert menu.
The Insert Hyperlink dialog box opens up and we can browse for the file that we want to link. If we want to create a link to another slide of the same show, then
Select 'Place in This Document' on the left pane of Insert Hyperlink dialog box.
We will see that all the slides of the presentation are listed in the dialog box.
From this list, we select the slide we want to go to and click on OK. If we want to create a link to another slide in a different presentation, then
Click on Existing File or Web Page
Navigate to the correct folder and select the presentation to which we want to create the link.
Similarly, we can make a hyperlink to a web page by giving its URL in the Address bar. For example to link to www.eenadu.net, type http://www.eenadu.net in address bar.
To insert an Action Button on the slide,
Select the slide we want to place the button on.
On the Slide Show menu, click on Action Buttons option and select the button we want from the resulting cascading menu.
Click on the desired location on the slide, and we will see the selected Action Button getting placed there, which can be later resized to suit the requirement.
Select the Hyperlink to option and select the desired link from the drop down list box.
Click on OK to complete the process.
If we plan to insert the same Action Buttonon all slides of the presentation, click on Master on the View menu. Select Slide Master. Now place the button on this Slide Master.